"Gain Control Over Your Prizes"
Managing an NHPRC Grant: A Comprehensive Guide for Grantees
If you've recently been awarded an NHPRC (National Historical Publications and Records Commission) grant, congratulations! Here's a guide to help you navigate the grant management process.
Financial Reporting
As an NHPRC grantee, you'll need to submit periodic financial reports that detail how funds have been expended in accordance with the approved budget. These reports should adhere to federally approved accounting methods and follow Office of Management and Budget (OMB) circulars or uniform guidance on federal grant administration.
Narrative Reporting
Progress or narrative reports are essential to document the status of your project, accomplishments, and any deviations from the planned work. These reports ensure transparency and accountability on the use of grant funds.
Payment Procedures
NHPRC grants typically operate on a reimbursement basis or advance payment, with appropriate documentation of expenditures. You should follow the payment procedures outlined in your award notice to request payments.
Extension Requests
If you need more time than originally awarded, you must submit an extension request before the grant end date, justifying the reason and explaining how the additional time will be used.
Federal Regulations
Grantees are required to comply with applicable federal regulations, including 2 CFR Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards), as well as specific NHPRC and National Archives policies.
Additional Requirements
- Compliance with the "Buy American Act" is mandatory when purchasing equipment and products with grant funds.
- Grantees must provide meaningful access to individuals with limited English proficiency, as per Title VI of the Civil Rights Act of 1964.
- Registration with NHPRC's eGMS Reach grants management system is necessary for organizations with an NHPRC award.
- The NHPRC Budget Form and instructions are provided for preparing a budget.
- Annual and final financial reports must be submitted using the Federal Financial Report, SF-425, available on Grants.gov's Post-Award Reporting Forms.
Forms and Resources
- To request grant funds, you must use the Request for Advance or Reimbursement, Standard Form 270.
- A link to the Request for Advance or Reimbursement, Standard Form 270, and detailed instructions can be found on the Payment Instructions for Grantees page.
- The NHPRC provides Financial Reporting Instructions to fill out the Federal Financial Report, SF-425.
- The NHPRC provides policies, forms, and other information for organizations with an NHPRC grant.
- A list of all grant opportunities from 2016-2025, sorted by calendar year under which the application was made, can be found in the Notice of Funding Opportunity Archives.
Remember, the exact forms, deadlines, and detailed procedural guidelines for NHPRC grantees may not be detailed in the provided search results. For the most authoritative and specific instructions, organizations should consult the NHPRC grant award documents, the National Archives website, or contact NHPRC program officials directly.
Good luck with your NHPRC grant management! If you have any further questions, don't hesitate to reach out to the NHPRC directly.
- As an NHPRC grantee, you'll be involved in business activities related to managing your grant, including financial reporting and narrative reporting.
- In the world of finance, you'll need to adhere to industry standards and regulations when submitting financial reports and requesting payments in accordance with your grant.
